Position Summary

The Executive Secretary is responsible for providing high-quality administrative, organizational, and substantive support to the Director. The primary objective of this role is to safeguard and ensure the efficient and effective execution of executive duties and directorate tasks within the organization. Serving as a tactical partner and a strategic gatekeeper, the official manages vital communication channels with both internal departments and international aviation stakeholders.

Key Responsibilities

As the Executive Secretary, your duties will include:

• Executive Support & Calendar Optimization: Managing and optimizing the Director’s calendar, ensuring strategic planning, prioritization, and seamless coordination of appointments.
• Meeting Coordination & Governance: Organizing, coordinating, and preparing all necessary documentation for executive and board meetings, including taking official minutes and tracking the progress of agreed action items.
• Correspondence & Document Control: Handling, drafting, and dispatching official correspondence (emails, letters, and memoranda) on behalf of the Director, while systematically archiving and safeguarding highly sensitive and confidential executive documents.
• Liaison & Communication Flow: Serving as the primary point of contact and professional gatekeeper for all internal and external inquiries, and channeling information flows smoothly between the Director, internal departments, government agencies, and external stakeholders.
• Management Assistance & Reporting: Identifying operational priorities or bottlenecks, proactively proposing solutions, and preparing comprehensive reports, executive presentations, and draft policy documents for management review.
• International Relations & Logistics: Supporting and managing international correspondence with global aviation partners in English, and managing the complete logistical planning of business travel for the Director (including bookings, visa requirements, and itineraries).

Position Requirements

Required Skills & Specialized Techniques:

• Education: A minimum of a bachelor’s degree (H.B.O. level) or a University Bachelor’s degree in Business Administration, Management Support, International Relations, or a closely related field.
• Experience & Knowledge: Thorough practical knowledge of administrative processes, executive office management, and advanced calendar management.
• Software Proficiency: Advanced proficiency with office software (MS Office suite or equivalent tools).
• Language Skills: Excellent command of both the Dutch and English languages, with outstanding professional communication capabilities both orally and in writing.
• Core Competencies: Strong organizational skills, planning capabilities, and an exceptional eye for detail.

Desired Attitudes & Personal Traits:

• Representativeness and a professional, diplomatic appearance.
• High flexibility, adaptability, and high stress resistance with the ability to maintain oversight under pressure.
• Extreme accuracy, precision, reliability, and strict integrity when handling highly sensitive and confidential information.
• A service-oriented, proactive, and solution-oriented attitude.
• Strong analytical thinking capability and the capacity to think abstractly and connect complex organizational elements.
• Willingness and availability to perform duties outside normal working hours when required by executive operations.

What We Offer

• A prestigious and internationally oriented position at the heart of Suriname’s civil aviation regulator.
• A dynamic work environment with high levels of professional responsibility.
• A competitive salary and secondary benefits package in accordance with CASAS guidelines.